PDF workflow

Digital editorial mark-up

PDF Proofreading Marks allow you to use traditional editorial marks in a digital workflow.

PDF Proofreading Marks are a great complement to annotations/ comments in Adobe Acrobat. All proofreading marks show up in the ‘Comments List’ and can be checked off when taken in, as shown below.

Proofreading marks can be checked off when taken in.

The benefit of using PDF Proofreading Marks is that you can quickly visualise changes, which you can’t do with annotations/comments alone.

The entire production process was electronic. All corrections were marked up by an editor in a PDF and sent over the Internet. This process saved paper, printing costs, delivery expenses and time.

2. Download Proofreading Guide


Installation symbol pdf

The following steps will load proofreading marks into Adobe Acrobat.

1. Quit Acrobat if it is open.

2. Download and place the file


in your Acrobat ‘Stamps’ folder.

Note: The location of the ‘Stamps’ folder will vary depending on your Acrobat version and operating system. For example:

Mac OS X /Users/USERNAME/Library/ Application Support/Adobe/ Acrobat/11.0/Stamps

Windows 7 C:\Users\USERNAME\AppData\ Roaming \Adobe\Acrobat\10.0\ Stamps

3. Restart Acroba

PDF Proofreading Marks will be available in the ‘Stamps Palette’.

Process of Using PDF Proofreading Marks

Once you have installed PDF Proofreading Marks in Adobe Acrobat the following steps will show you how to apply the marks in a PDF.

1. Open the PDF you want to edit and click on ‘Comment’ in the ‘Toolbar’.

Select ‘Comment’ from the ‘Toolbar’.

2. Locate the ‘Stamp’ tool under ‘Annotations’.

3 Click the ‘Stamp‘ tool and choose ‘Show Stamps Palette‘.

4. Select ‘Proofreading’ from the dropdown menu.

5. Click on a proofreader mark you want to use and then click on your page.

The mark will appear on the page for you to move into position